Business Spanish Vocabulary Guide

Quick Reference Business Spanish Vocabulary Cheat Sheet

A printable one-page reference helps just before calls or meetings. Below are the top words and phrases to keep on hand.

Top 50 Business Spanish Vocabulary Words

Top 20 Ready-To-Use Spanish Business Phrases

Common Spanish Job Titles And How To Address People

A short reference for addressing colleagues and clients. Below are common corporate roles with Spanish equivalents, notes on gendered forms and guidance on formal address in speech and email — see the Royal Spanish Academy guidance on formal address for official usage.

Spanish Business Title Table And How To Address

Formality And Short Examples

Use usted for formal contacts and Señor/Señora plus the surname in formal speech and emails. Use professional titles (Doctor, Ingeniero, Licenciado) where relevant and when you know the person holds the degree. Use tú only when invited or among close colleagues.

Core Spanish Business Nouns You Must Know In Spanish

Core nouns form the backbone of spanish business vocabulary. Learn each with its article and a short collocation so you can use it in sentences right away. Pay attention to gender because articles and adjectives must agree — save frequent items in a personal phrasebook for quick review.

Essential Noun List With Usage Notes

Quick Collocations And Short Phrases

Learn verb+noun pairings and common prepositions so phrases feel natural.

High-Frequency Business Verbs In Spanish

Verbs let you form actionable phrases for meetings, contracts and reporting. Focus on infinitives, present tense for statements, and simple past for completed actions.

Core Verbs With Quick Conjugation Tips

• negociar — (present nosotros: negociamos; usted: negocia)
• contratar — (contrato, contrató)
• firmar — (firmo, firmó, firmaré)
• pagar — (pago, pagó)
• facturar — (facturo, facturamos)
• invertir — (invierto, invertimos)
• entregar — (entrego, entregaron)
• revisar — (reviso, revisamos)

Use usted/ustedes forms for formal requests and nosotros for team statements.

Example Sentences By Verb

Short context sentences you can reuse in meetings, emails and reports.

Phrases For Introductions, Meetings And Calls In Spanish

Ready-to-use lines for saying who you are, starting and closing meetings, asking for clarification and opening calls. Include literal translations in practice and adapt formality as needed.

Introductions And Stating Your Role

• Formal: “Buenos días, soy [Nombre], [cargo].”
• Informal: “Hola, me llamo [Nombre] y trabajo en [área].”

Starting, Moderating And Closing Meetings

Use concise verbs to manage agenda, invite comments and assign next steps.

• “Comencemos” — Let’s start
• “Pasamos al siguiente punto” — We move to the next item
• “Asignamos las tareas” — We assign tasks

Asking For Clarification And Phone Phrases

Polite phrases for clarity and phone etiquette. Use usted when appropriate on calls with clients or senior staff.

Business Email And Written Correspondence Phrases In Spanish

Short subject line formulas, greetings and sign-offs for different levels of formality, plus three adaptable templates.

Subject Lines, Greetings And Sign-Offs

Common subject lines and salutations for clarity and tone.

• Formal greetings: “Estimado/a Señor/Señora [Apellido]:”
• Neutral/friendly: “Hola [Nombre],”
• Formal sign-offs: “Atentamente”, “Un cordial saludo”
• Informal sign-offs: “Gracias”, “Saludos”

Business Spanish Short Email Templates

Adapt these three short templates by swapping names, dates and attachments.

• Introductory Email (formal)
  Asunto: Presentación y propuesta
  Estimado/a [Nombre]: Me llamo [Nombre] y represento a [Empresa]. Adjunto una propuesta breve. ¿Podemos coordinar una llamada la próxima semana?
  Literal: “Subject: Introduction and proposal. Dear [Name]: My name is… I attach a short proposal. Can we schedule a call next week?”

• Follow-Up Email (neutral)
  Asunto: Seguimiento — [Tema]
  Hola [Nombre], Solo sigo el hilo para confirmar si recibió el documento adjunto. Quedo atento a sus comentarios.
  Literal: “Subject: Follow-up — [Topic]. Hi [Name], I’m following up to confirm receipt of the attached document. I await your comments.”

• Meeting Request (formal)
  Asunto: Solicitud de reunión — [Tema]
  Estimado/a [Nombre]: Le escribo para solicitar una reunión sobre [tema]. ¿Le viene bien el [fecha] a las [hora]? Adjunto agenda propuesta.
  Literal: “Subject: Meeting request — [Topic]. Dear [Name]: I write to request a meeting about [topic]. Is [date] at [time] suitable? Attached proposed agenda.”

Numbers, Dates, Deadlines And Scheduling

Say dates and times clearly to avoid confusion. Use day/month/year for most Spanish contexts and be explicit with times — review number formats in our Spanish numbers guide if you need a refresher.

Dates And Times

• Dates: “el 3 de marzo” for March 3rd.
• Times: “a las 10:00” or “a las diez” — many companies use 24-hour clock for precision.

Deadlines, Numbers And Percentages

• Deadline phrases: “fecha límite”, “vencimiento”, “plazo”.
• Percentages: “el 10%” or “un 10%”. Use “por ciento” in more formal text if needed.

Spanish Business Negotiations, Agreements And Contract Vocabulary In Spanish

Key terms and short formulas to make offers, request concessions and confirm agreements in person or by email.

Key Terms For Offers And Clauses

Sample Negotiation Lines

One-line formulas you can reuse.

Business Industry Mini-Glossaries In Spanish

Three compact glossaries for quick reference. Each term includes a short English gloss and when to use it.

Marketing And Sales Glossary

Finance And Accounting Glossary

HR Glossary

Politeness, Formality And Cultural Tips

Small cultural rules help you avoid faux pas. Tone and formality vary by country and company culture.

Using Usted, Titles And Greetings

• Use usted with clients, senior staff or in formal emails. Switch to tú only when invited.
• Prefer Señor/Señora + surname in most formal openings.
• Use professional titles when appropriate: Doctor, Ingeniero, Licenciado, etc.

Regional Differences And Small Talk

• Spain uses vosotros in informal plural speech; Latin America uses ustedes.
• Levels of small talk vary by country; light topics like weekend or travel are common before business in many places.

Conclusion

Start small, focus on high-utility words and phrases, and practice aloud every day. Use the cheat sheet before calls, rotate vocabulary weekly and run short roleplays to convert passive knowledge into active speaking ability. When you are ready, use roleplay sessions to practice specific situations like meeting intros, negotiation openings and email replies — small, focused steps build lasting fluency.